CREW DC Job Bank
Job Posting
Position Information:
Position Title: 
Proposal Manager
Reports To: 
Vice President, Business Development
Minimum Experience: 
Superior written and verbal communication skills, including ability to craft a story in a compelling manner. Strong organizational, leadership and project management skills. Ability to work multiple projects under firm deadlines. InDesign skills and proficiency with all MS Office applications. Bachelor’s degree in Marketing, Communications or related field from an accredited university. Minimum of 3 years professional experience in a proposal, marketing, technical writing, or other related environment
Type of Job: 
Job Location: 
Washington, DC
Job Description: 

This position is for a Proposal Manager that supports the firm’s New Business Development efforts. The Proposal Manager will play a critical role in strategic pursuits and the development of 100% compliant, compelling, and winning proposals. You will be responsible for the preparation of all assigned proposals, from concept through presentation to the client, ensuring all requirements of the RFP/RFQ are met and that the scope of work and services to both the client and internal execution group are clearly defined. You will create proposals, qualitative research, presentations and other deliverables daily, both in print and digital across multiple platforms. You will be successful because you have impeccable organization, leadership and project management skills, superior written and verbal communications skills, and are accomplished in InDesign and MS Office.

Qualifications Desired: 

  • Knowledge of and experience with the business development proposal process (RFP/RFQ).
  • Experience creating or developing marketing material.
  • Experience in the Commercial Real Estate and/or A/E/C industry is a plus.
  • Ability to work independently and in a dynamic team environment.
  • Flexibility, self-motivation, and enthusiasm to work on tight deadlines.
  • Client service orientation

Duties and Responsibilites:

  • Perform full life cycle proposal development tasks in support of new location proposal formulation & delivery.
  • Design, write and produce proposals, presentations, and other marketing collateral in alignment with brand standards.
  • Partner with executive leadership, senior staff and legal counsel to develop or acquire necessary proposal and presentation materials.
  • Create proposal timeline and checklists to ensure timeliness, compliance, and quality control of all deliverables.
  • Prepare assessment of proposal’s requirements noting any unusual technical, financial, and/or schedule risks.
  • Clearly define the Scope of Work and Services offered to the client and identify any clarifications or exceptions to the client’s inquiry.
  • Develop facility marketing and amenity plans as needed.
  • Provide real-time status of capture efforts to Business Development leadership.
  • Offer capture and proposal expertise to new business opportunities.
  • Participate in and champion strategy and planning sessions.
  • Develop new materials and strategies to support new business development activities.
  • Perform multiple marketing efforts against rapid and frequent deadlines.
  • Identify barriers to progress and areas for improvement across capture processes and tools.
  • Develop a plan and implementation strategy for effective and efficient problem-solving and corrective action to eliminated or alleviate barriers to progress and areas for improvement.
  • Understand and learn the firm’s portfolio of work and firm wide capabilities.
  • Understand and apply lessons learned to future activities.
  • Maintain knowledge of approved company vendors, estimating methods and project execution procedures.
  • Additional Marketing Duties as assigned 

Performance Standards: 

This position will receive an annual performance review from the direct supervisor to discuss actual performance as compared to company stated expectations and agreed upon job related performance goals for the upcoming year.  

Physical Demands and Working Conditions: 

The physical demands of this position and the work environment characteristics described below are representative of those that must be met, with or without reasonable accommodations, by an employee to perform the essential functions of this position.  Reasonable accommodations will be made to enable individuals with disabilities to perform these essential job functions.

Physical Demands:  As part of performing the duties associated with this position, the employee will be required for a period of time to stand, walk, sit, handle tools or controls, reach with hands or arms, talk and hear. 

Work Environment:  While performing the duties of this position, the employee may be subjected to weather conditions prevalent at the time.  The noise level in this work environment can range from minimal to moderate.

Internal Contacts:

Primary internal contact is with the Vice President of Business Development, President and Chief Executive Officer and Operations team. 

External Contacts:

External contact is with commercial real estate property managers, asset managers, and other real estate entities.


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